Conference Room Hire

Cancellation Policy

General The hirer shall be responsible for leaving the premises and surrounding area in a clean and tidy condition; utensils and equipment put away; lights, taps, equipment etc. all turned off; the rooms they have used and where appropriate the building itself secured unless directed otherwise; and any contents temporarily removed from their usual positions properly replaced. If the Hirer fails to meet this requirement the Village Hall Committee shall be at liberty to make an additional charge. Terms & Conditions The hirer shall not use the premises for any purpose other than that described in the Provisional Booking Confirmation; shall not sub-hire or use the premises or allow the premises to be used for any unlawful purpose or in any unlawful way; nor do anything or bring onto the premises anything which may endanger the premises. The hirer shall ensure that nothing is done on or in relation to the premises in contravention of the law relating to their acts or omissions. The sale of alcohol is subject to special rules and permissions. In the event of someone using the Village Hall without signing or specifically agreeing to the Booking Confirmation Form, then it will be deemed that they are aware of these terms and conditions, will abide by them and will ensure that those who use the Hall in conjunction with their booking act in accordance with them. Safety As a user it is important that YOU recognise that you have a responsibility for the health and safety of yourself and others using the Hall. Those booking the Hall must ensure that there is a clearly responsible person present at all events; and that any children (under 18) are properly supervised by an adult. Deposits Security/damage deposits will be required in some circumstances as set out at the time of booking. Returnable deposits will be returned after the date of hire (or after the last date of hire), less any deductions. Alternatively deposits will be deducted from final invoices Hire periods must be long enough to allow for any setting up of and putting away/dismantling any equipment. Hire period of an hour or more are allowed 15 minutes before and 15 minutes after to allow for setting up/arrivals and dismantling/departures. Access is controlled by Key Cards which allow entry only during the agreed hire periods. Invoicing and payment Invoicing and payment is by specific arrangement, shown on the Booking Confirmation Form. Payment may be required in part or in full before an event.